With article 17 (Article 17. Abolition of the obligation to keep documents at the workplace – Amendment of par. 3 and 6 of article 572 of the Labour Law Code) of the new Law 5239/2025, the Greek Labour Law Code is modernised, abolishing the obligation to keep paper documents at the workplace. See in detail which obligations no longer apply and what this means in practice.

🔹 A new era for keeping documents at the workplace

Article 17 of Law 5239/2025 amends article 572 of the Labour Law Code, introducing significant changes to the obligation to keep documents at the workplace.
The aim of the provision, as the explanatory memorandum also notes, is to reduce the bureaucratic burden on businesses and to abolish obligations that have become obsolete due to the full digitalisation of employment procedures through the ERGANI II platform.

Under the new provisions, businesses are now released from the obligation to keep a series of paper documents at the workplace, as this information is now available electronically.
Specifically, the obligation is abolished for:

• Individual terms of employment forms for staff, since the essential terms are now communicated to employees electronically.
• The leave book and the special overtime book, as this information is recorded and checked through the ERGANI II digital application.
• Payslips for the last quarter, since payroll must now be paid through a bank and the related proof remains available electronically.
• The staff and working hours table that used to be posted at the workplace, as the Labour Inspector now has direct electronic access to staff data.

💻 Digitalisation and simplification for employers

Keeping the above documents was judged obsolete.
On the one hand, because of the digital organisation of work; on the other, because most businesses now keep these records centrally (e.g. at head office or in the cloud) rather than at each workplace separately.

This change is in line with the broader digital transformation of the labour market and the goal of simplifying procedures for businesses and employees.

This article is for information purposes only and does not replace specialised professional advice.

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